Dates & Deadlines

This page outlines some of the important dates and deadlines for CONvergence. It is not necessarily comprehensive, so if you don’t see something here, it’s best to check with the relevant department for deadline information. These are the most current scheduled dates and are subject to change.

CONvergence 2025 Dates

July 1, 2024: Applications open for Artists Alley
July 1, 2024: Applications open for Dealers Room
July 15, 2024: Last day to register for CONvergence at the $85 rate
October 16, 2024: First Programming Brainstorming Session
October 20, 2024: ConCom Meeting
November 10, 2024: ConCom Meeting
November 15, 2024: Last day to self-nominate for Board of Directors election
November 16, 2024: Second Programming Brainstorming Session
December 1, 2024: Applications close for Artists Alley
December 1, 2024: Applications close for Dealers Room
January 1, 2025: Last day to submit a Fan-featured Guest application
January 12, 2025: ConCom Meeting and Annual Election Meeting
January 15, 2025: Last day to register for CONvergence at the $95 rate
February 1, 2025: Panel sign-ups begin
February 15, 2025: ConCom Meeting
To Be Announced: Last day to apply to perform in Wordslingers Way
To Be Announced: Last day to apply to perform in Harmonic CONvergence
To Be Announced: Hotel Room Blocks open
March 23, 2025: ConCom Meeting
March 31, 2025: Publications Deadline – All department content for print publications must be submitted
April 1, 2025: Art Show Guidelines and Forms published
April 12, 2025: ConCom Meeting
To Be Announced: Last day to apply to host a Party
To Be Announced: Last day to apply for a Fan Table
May 15, 2025: Programming General Host Sign-up begins
May 15, 2025: Advertising Deadline – All ads for print publications must be finalized
May 18, 2025: ConCom Meeting
May 31, 2025: Last day to register for CONvergence at the $115 rate
June 1, 2025: Last day to request ASL Interpretation
June 1, 2025: Last day to submit a gaming event
June 7, 2025: ConCom Meeting
June 15, 2025: Last day to request a text-only version of the programming guide
June 22, 2025: ConCom Meeting
June 30, 2025: Art Show mail-in art and forms must be received
July 3 – 6, 2025: CONvergence 2025: That’s How We Roll
To Be Announced: Volunteers Party
To Be Announced: ConCom Meeting
August 31, 2025: ConCom Reimbursements Deadline

Future Years

July 2 – 5, 2026: CONvergence 2026
July 1 – 4, 2027: CONvergence 2027
July 6 – 9, 2028: CONvergence 2028

Past Years

CONvergence 2024 Dates

July 1, 2023: Applications open for Artists Alley
July 1, 2023: Applications open for Dealers Room
July 17, 2023: Last day to register for CONvergence at the $85 rate
September 9, 2023: ConCom meeting
October 14, 2023: Programming Brainstorming Session
October 18, 2023: Programming Brainstorming Session
October 22, 2023: ConCom meeting
November 18, 2023: ConCom meeting
November 29, 2023: Applications close for Artists Alley
November 29, 2023: Applications close for Dealers Room
December 1, 2023: Applicants notified for Artists Alley
December 1, 2023: Applicants notified for Dealers Room
January 1, 2024: Last day to submit a Fan-featured Guest application
January 15, 2024: Last day to register for CONvergence at the $95 rate
January 21, 2024: ConCom meeting
February 1, 2024: Panel sign-ups begin
February 17, 2024: ConCom meeting
March 1, 2024 Wordslingers Way Application Deadline
March 17, 2024: ConCom meeting
March 17, 2024: Harmonic CONvergence application deadline
March 31, 2024: Publications Deadline – All department content for print publications must be submitted
April 1, 2024: Art Show Guidelines and Forms Published
April 20, 2024: ConCom meeting
May 15, 2024: Programming General Host Sign-up begins
May 15, 2024: Advertising Deadline – All ads for print publications must be finalized
May 15, 2024: Last day to register for CONvergence at the $115 rate
May 19, 2024: ConCom meeting
June 1, 2024: Last day for video submissions to CVG-TV
June 1, 2024: Last day to submit a gaming event
June 8, 2024: ConCom meeting
June 15, 2024: Last day to request a text-only version of the programming guide
June 23, 2024: ConCom meeting
June 30, 2024: Art Show mail-in art and forms must be received
July 4 – 7, 2024: CONvergence!!!
July 27, 2024: Volunteers Party
July 28, 2024: ConCom meeting
August 31, 2024: ConCom Reimbursements Deadline

CONvergence 2023 Dates

August 22, 2022: Last day to register for CONvergence at the $85 rate
September 10, 2022: ConCom meeting
October 16, 2022: ConCom meeting
October 30, 2022: Last day to submit a Vendor Application
October 30, 2022: Last day to submit a Artists Alley
November 10, 2022: Programming Brainstorming session
November 12, 2022: Programming Brainstorming session
November 19, 2022: ConCom meeting
November 23, 2022: Wordslingers Way application opens
December 1, 2022: Party Application opens
December 19, 2022: ConCom meeting
January 1, 2023: Harmonic CONvergence application opens
January 1, 2023: Last day to submit a Fan-featured Guest application
January 15, 2023: Last day to register for CONvergence at the $95 rate
January 15, 2023: ConCom and Convergence Events annual meeting & election
February 1, 2023: Panel sign-ups begin
February 18, 2023: ConCom meeting
February 28, 2023: Groups inviting a Fan-featured Guest must be within $500 of fundraising goal
March 1, 2023: Harmonic CONvergence application deadline
March 1, 2023: Wordslingers Way application deadline
March 19, 2023: ConCom meeting
March 31, 2023: Last day to submit a Party application
March 31, 2023: Last day to submit Panel ideas
April 1, 2023: Art Show forms and guidelines available online
April 15, 2023: ConCom meeting
April 15, 2023: Submit a gaming event by today for priority scheduling
April 15, 2023: Party acceptance and assignment emails sent to party hosts
April 15, 2023: Publications Deadline – All content should be submitted to publications unless a department has an extension
May 13, 2023: ConCom meeting
May 15, 2023: Programming General Host Sign-up begins
May 15, 2023: Advertising Deadline – All ads for print publications must be finalized
May 15, 2023: Last day to register for CONvergence at the $115 rate
May 17, 2023: Publications Deadline – All content for print publications must be finalized
June 1, 2023: Last day for video submissions to CVG-TV
June 1, 2023: Last day to submit a gaming event
June 10, 2023: ConCom meeting
June 15, 2023: Last day for requesting a Fan Table
June 15, 2023: Last day to request a text-only version of the programming guide
June 25, 2023: ConCom meeting
July 2, 2023: Art Show mail-in art and forms must be received
July 6, 2023: Last day to request ASL Interpretation
July 6 – 9, 2023: CONvergence!!!
July 22, 2023: Last day to complete the Membership Survey
July 23, 2023: ConCom meeting
July 30, 2023: Volunteers Party
August 31, 2023: ConCom Reimbursements Deadline

CONvergence 2022 Dates

October 17, 2021: ConCom meeting
October 20, 2021: Programming Brainstorming session
November 15, 2021: Vendor Application process opens
November 15, 2021: Artists Alley Application process opens
November 20, 2021: ConCom meeting
November 28, 2021: Invited Participant application opens
December 1, 2021: Party Application opens
December 15, 2021: Last day to submit a Vendor Application
December 15, 2021: Last day to submit a Artists Alley
December 19, 2021: ConCom meeting
December 31, 2021: Last day to submit Invited Participant application
January 1, 2022: Harmonic CONvergence application opens
January 1, 2022: Wordslingers Way application opens
January 1, 2022: Artists Alley application opens
January 1, 2022: Last day to submit a Fan-featured Guest application
January 10, 2022: Artists Alley first round application deadline
January 15, 2022: Last day to register for CONvergence at the $75 rate
January 23, 2022: ConCom and Convergence Events annual meeting & election
February 1, 2022: Panel sign-ups begin
February 14, 2022: CONvergence registration rates go up after today
February 20, 2022: ConCom meeting
February 28, 2022: Groups inviting a Fan-featured Guest must be within $500 of fundraising goal
March 1, 2022: Harmonic CONvergence application deadline
March 1, 2022: Wordslingers Way application deadline
March 10, 2022: CONvergence Art Show Mixer
March 19, 2022: ConCom meeting
March 31, 2022: Last day to submit a Party application
March 31, 2022: Last day to submit Panel ideas
April 1, 2022: Art Show forms and guidelines available online
April 7, 2022: CONvergence Volunteer Rally
April 10, 2022: ConCom meeting
April 15, 2022: Submit a gaming event by today for priority scheduling
April 15, 2022: Party acceptance and assignment emails sent to party hosts
April 15, 2022: Publications Deadline – All content should be submitted to publications unless a department has an extension
May 15, 2022: Programming General Host Sign-up begins
May 15, 2022: Advertising Deadline – All ads for print publications must be finalized
May 17, 2022: Publications Deadline – All content for print publications must be finalized
May 21, 2022: ConCom meeting
June 1, 2022: Last day for video submissions to CVG-TV
June 1, 2022: Last day to submit a gaming event
June 15, 2022: Last day to register for CONvergence at the $85 rate
June 15, 2022: Last day for requesting a Fan Table
June 15, 2022: Last day to request a text-only version of the programming guide
June 18, 2022: ConCom meeting
July 16, 2022: ConCom meeting
August 7, 2022: Art Show mail-in art and forms must be received
August 11, 2022: Last day to request ASL Interpretation
August 11 – 14, 2022: CONvergence!!!
August 27, 2022: Last day to complete the Membership Survey
September 10, 2022: Volunteer Thank-You Gift Pickup Event and Volunteers Party
September 17, 2022: ConCom meeting
October 12, 2022: Volunteer Thank-You Gift Pickup Event

CONvergence 2021 Dates & Deadlines

August 5 – 8, 2021: CONvergence!!!

(Due to chaos, no dates were provided for us to post.)

CONvergence 2020 Dates & Deadlines
Let us never speak of this year again.

CONvergence 2019 Dates & Deadlines

September 23, 2018: ConCom meeting
October 14, 2018: ConCom meeting
October 20, 2018: Programming Brainstorming session
November 15, 2018: Vendor Application process opens
November 18, 2018: ConCom meeting
November 28, 2018: Invited Participant application opens
December 1, 2018: Party Application opens
December 15, 2018: Last day to submit a Vendor Application
January 1, 2019: Harmonic CONvergence application opens
January 1, 2019: Wordslingers Way application opens
January 1, 2019: Artists Alley application opens
January 1, 2019: Last day to submit a Fan-featured Guest application
January 8, 2019: Last day to submit Invited Participant application
January 10, 2019: Artists Alley first round application deadline
January 12, 2019: ConCom and Convergence Events annual meeting & election
January 15, 2019: CONvergence registration rates go up after today
January 15, 2019: Last day to register for CONvergence at the $75 rate
February 1, 2019: Panel sign-ups begin
February 10, 2019: ConCom meeting
February 28, 2019: Groups inviting a Fan-featured Guest must be within $500 of fundraising goal
March 1, 2019: Harmonic CONvergence application deadline
March 1, 2019: Wordslingers Way application deadline
March 10, 2019: CONvergence Art Show Mixer
March 16, 2019: ConCom meeting
March 31, 2019: Last day to submit a Party application
March 31, 2019: Last day to submit Panel ideas
April 1, 2019: Art Show forms and guidelines available online
April 7, 2019: CONvergence Volunteer Rally
April 14, 2019: ConCom meeting
April 15, 2019: Submit a gaming event by today for priority scheduling
April 15, 2019: Party acceptance and assignment emails sent to party hosts
April 15, 2019: Publications Deadline – All content should be submitted to publications unless a department has an extension
April 7, 2019: Volunteer Rally
May 15, 2019: Programming General Host Sign-up begins
May 15, 2019: Advertising Deadline – All ads for print publications must be finalized
May 18, 2019: ConCom meeting
May 17, 2019: Publications Deadline – All content for print publications must be finalized
June 1, 2019: Last day to pre-register for CONvergence at the $85 rate
June 1, 2019: Last day for video submissions to CVG-TV
June 1, 2019: Last day to submit a gaming event
June 2, 2019: ConCom meeting
June 15, 2019: Hotel rooms must be guaranteed with a credit card by today
June 15, 2019: Last day for requesting a Fan Table
June 15, 2019: Last day to request a text-only version of the programming guide
June 15, 2019: ConCom meeting
July 4 – 7, 2019: CONvergence!!!
July 20, 2019: Last day to complete the Membership Survey
July 20, 2019: ConCom meeting
July 20, 2019: Volunteers Party

CONvergence 2018 Dates & Deadlines

November 15, 2017: Vendor Application process opens
December 15, 2017: Last day to submit a Vendor Application
January 1, 2018: Harmonic CONvergence application opens
January 1, 2018: Artists Alley application opens
January 2, 2018: Invited Participant application opens
January 13, 2018: Party Application opens
January 15, 2018: CONvergence registration rates go up after today
January 15, 2018: Last day to enter the hotel lottery when you register
February 1, 2018: Panel sign-ups begin
February 15, 2018: Last day to submit an Invited Participant application
March 1, 2018: Harmonic CONvergence early application deadline
March 15, 2018: Last day to apply for Artists Alley
March 31, 2018: Last day to submit a Party application
March 31, 2018: Last day to submit Panel ideas
April 1, 2018: Last day to request Garden Court to hold your event
April 1, 2018: Art Show forms and guidelines available online
April 15, 2018: Party acceptance and assignment emails sent to party hosts
April 22, 2018: Volunteer Rally
May 15, 2018: Programming General Host Sign-up begins
May 15, 2018: Advertising Deadline – All ads for print publications must be finalized
May 17, 2018: Publications Deadline – All content for print publications must be finalized
June 1, 2018: Last day to pre-register for CONvergence
June 15, 2018: Hotel rooms must be guaranteed with a credit card by today
June 15, 2018: Last day for requesting a Fan Table
June 18, 2018: Last day for video submissions to CVG-TV
July 5 – 8, 2018: CONvergence!!!
July 15, 2018: After convention Lost & Found pickup at GPS Event Horizon
July 18, 2018: After convention Lost & Found pickup at GPS Event Horizon
July 21, 2018: Last day to complete the Membership Survey
July 28, 2018: Volunteers Party
August 9, 2018: After convention Lost & Found pickup at GPS Event Horizon