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Home › Accessibility › CONvergence 2024 is Imminent! Here’s What You Need To Know!

CONvergence 2024 is Imminent! Here’s What You Need To Know!

Posted on by CONvergence Webteam Jeffrey Posted in Accessibility, Announcements, Policies, Volunteers

CONvergence 2024: Everyone’s Invited is about to kick off! We can’t wait to see everyone this weekend!

Connie winking, wearing her CONvergence membership badge on a lanyardPicking Up Your Badge

Your first stop at CONvergence 2024 will probably be picking up your badge.

  • Badge Pick-up is located on the 2nd Floor in the Greenway Promenade, just at the top of the escalators! Head over to the Badge Pick-up page for hours of operation.
  • Thursday is the 4th of July! This hasn’t happened for 11 years! Due to the holiday, we anticipate longer than average waits at registration. Give yourself adequate time to register and pick up your badge!

For more information about what you will need to pick up CONvergence badges, head to the Badge Pick-up page.

Wait To Post Photos of Your Badge Online

When you get your CONvergence 2024 badge, please DO NOT post a close-up photo of it online or share a close-up photo of it with your friends until AFTER the convention is over. If you see your friends doing this, please ask them to take their badge photo(s) down until Sunday. Convention badge counterfeiting is real and this is something you can do to help prevent it at CONvergence!

Be Aware of Changes for 2024

It is very normal for things to change from year-to-year at CONvergence due to a whole myriad of factors. Sometimes the changes are pretty exciting! Review this before you leave for CONvergence 2024: Everyone’s Invited so you will know what to expect!

Connie wearing an N95 mask with a smile drawn on it, and winking

Recommended Apps

Of course, you will want to download the CVG2024 app for convenient access to the CONvergence 2024 schedule!

Deaf and Hard of Hearing attendees who usually rely on speech reading may not be able to understand you through your face mask or cosplay. A great option is to write down what you want to say, or use a speech-to-text app to automatically transcribe what you say. Here are a few apps to check out!

It’s Not CONvergence Without Volunteering!

It’s easy to schedule time to volunteer at CONvergence, and it is one of the best ways to meet new friends too!  There are lots of volunteer opportunities that you can sign up for online at CONvergence Volunteers SignUpGenius.

First time using SignUp Genius? Head over to the Signing Up for Volunteer Shifts page for video and text tutorials!

Sign Up For Volunteer Shifts

You can exchange volunteer hours you earn for Volunteer Thank-You Gifts such as a CONvergence volunteer T-shirt, bamboo cutting board, zipped portfolio, travel bag, and more. (You must have a CONvergence badge or day pass to volunteer at CONvergence 2024.)

If you find yourself with down time during the convention and want to volunteer without having scheduled a shift, no problem! Just pop in to SignUpGenius and grab a shift from anywhere! Or, head over to the Volunteers Table (2nd floor in Greenway J, right across from Registration Badge Pick-up) and the volunteers there will connect you with a great way to help your fellow CONvergence attendees.

Consider Joining the Convention Committee

If you’ve ever been interested in helping to plan CONvergence, one of these Convention Committee (ConCom) opportunities might be for you!

  • HOTEL RELATIONS: This team works as a liaison with the Hyatt hotel staff. Their at-CON activities include communicating resource needs, identifying cleaning or maintenance issues, and coordinating activities with the hotel staff. The Hotel Relations department has committee openings for this year’s convention where you can get hands on experience learning what this department does and see if you would be interested in joining ConCom for planning next year’s event.
  • CONNIE’S QUANTUM SANDBOX: The Sandbox department is looking to add new ConCom members to assist with planning next year’s event, but this year is the perfect opportunity to volunteer in Sandbox to get a feel for what they do and shadow the current team. You can volunteer for as many hours as you’d like and work directly with this year’s team to learn the ropes and get to know what type of work you’d be planning for next year.
  • ACCESSIBILITY & INCLUSION: This department handles the convention’s planning for accessibility and inclusion needs. For this year’s convention, we are looking for folks to assist in staffing the Accessibility Table and the Sensory Break Room. We are also looking for folks to help with next year’s planning. If this is an area that you are passionate about, please consider joining the team.

If any of these opportunities sound exciting to you, please contact CONvergence Volunteers and let them know what you’re interested in helping with!

Free Vaccination Clinic at CONvergence

The Minnesota Department of Health and Fairview Health are offering free COVID-19 and mpox vaccinations during CONvergence! Head to the vaccination reception table near Badge Pick-up from 2:00pm – 7:00pm on Saturday, July 6.

Any attendee under 18 will require the presence and permission of a parent or guardian to receive a vaccination. Thanks to Fairview and the MDH for supporting our community’s health!

Security at CONvergenceSequeerity Logo

CONvergence is dedicated to keeping our community safe. We know many of our attendees have a poor relationship with the police and do not want them in our spaces. As such, we are partnering with Sequeerity, a Minneapolis-based security team, for CONvergence.

Sequeerity is owned and operated by queer and POC womxn with a goal of creating and maintaining safe spaces for everyone, especially the LGBTQIA+ community.

CONvergence is attended by thousands of people, and it is inevitable that security issues will arise. While our volunteers in the Operations and First Advisors departments are trained to assist in many situations, they do not provide convention security services. Sequeerity is here to provide those services.

Be a CONvergence #CONfluencer

Make a video 30 seconds or longer of yourself and/or your friends explaining what you love about CONvergence, and get an exclusive CONvergence #CONfluencer badge ribbon when you submit it to CVG-TV!White badge ribbon with purple printing that says CONvergence #CONfluencer

Treat Everyone With Respect

CONvergence is serious about providing a safe environment for all attendees, and we enforce our Harassment Policy very seriously. Here are a few things to keep in mind to make sure you don’t harsh anyone’s squee.

  • Costumes are Not Consent poster featuring ConnieAsk permission before you take a photo of another CONvergence attendee. (Not only is this polite, but it almost always results in a much better photo!)
  • Costumes are not consent to be hugged, touched, groped, grabbed, or sexually advanced upon. But this is also true for fancy dress, kilts, swimwear, or even just jeans and a t-shirt. It does not matter what gender a person is or what they are or aren’t wearing; harassment is harassment. If someone tells you they do not want to talk to you or do not want you to touch them, respect that and leave them alone.
  • A good rule of thumb is to just explicitly ask for permission before touching any person in any way. Examples include:
    • “May I put my arm around you for a photo?”
    • “May I hug you?”
    • “That fabric on your costume is so interesting. May I feel the texture?”
  • Volunteers are doing a job and it is important to recognize that. If someone is volunteering, it is definitely not an appropriate time to make sexual advances or try to touch them. Just let them do their job.
  • If you’re not sure which pronouns to use for a new friend at CONvergence, check for a pronoun sticker on their CONvergence badge. If they don’t have a sticker, it’s always OK to just ask. You do this by saying, “What pronouns do you use?” It really is just that simple! If you don’t have a good opportunity to find out a person’s preferred pronouns, you’re generally safe using the gender-neutral pronoun, “they”.
  • Restroom policing is very uncool. People know which restroom they belong in. Trust them to do their business in the place most comfortable for them and leave it at that.

If You See Something, Say Something

Part of being a community is taking responsibility for protecting that community. We’ve all got to look out for each other, and it really is quite simple!

  • If you spot someone who looks like they are in distress, ask them if they would like you to contact Operations or First Advisors for them.
  • If you witness someone being harassed, do not stay silent. Speak up and defuse the situation. If that doesn’t help, please report the harassment.
  • If you witness someone breaking the rules outlined in the CONvergence Policies, try to educate them. It’s possible they are just ignorant of the policy. If that doesn’t help, contact Operations via The Bridge.
  • If you spot someone whose prop weapon has not yet been Peace Bonded, suggest that they head to The Bridge for “The Talk”. They get a badge ribbon for doing it!

And contacting Operations at The Bridge is easier than ever with their text number: 651.800.1.OPS (651-800-1677)

Getting From Floor to Floor

Connie and Mark 2 ride the escalators

At the Hyatt, CONvergence takes over the first six floors of the hotel. To get from floor to floor, you have to know what goes where. Here is a quick overview!

There are two banks of elevators and one set of escalators. There will also be one set of stairs open to floors with convention spaces. If you are able, please use either escalators or stairs to access floors 1–6.

  • The Conference Elevators (two elevators near the escalators) serve convention spaces on floors 1–6.
    • The 6th floor can only be reached via the Conference Elevators or the Open Stairwell.
  • The Guest Elevators (five elevators near the front desk, and in various locations on upper floors) serve guest rooms on all floors, with indirect access to convention spaces on floors 1–5
  • The Escalators (centrally located) serve convention spaces on floors 1-5
    • When boarding the escalators, please leave a gap of 1-2 steps between riders.
    • Cosplayers or attendees with long articles of clothing should take care to avoid becoming entangled in the equipment.
    • When exiting escalators, step off promptly, and immediately move clear of the escalator exit area. Do not stop to talk or look around. Other passengers may be behind you.
  • The Open Stairwell (near the escalators and conference elevators, on the Nicollet Mall side of the hotel) provides access to all floors, but not the lobby; it exits onto the street.
    • The 6th floor can only be reached via the Conference Elevators or the Open Stairwell.
  • The Room Party Stairwell (near parties HQ in room 418) provides access between room party floors 3 through 5 in the evenings from 8:00pm to 1:00am.
    • Do not travel below floor 3 or above floor 5 in this stairwell; doing so could cause its closure.

Note that other stairwells will provide egress to the ground floor but will not allow access to intermediary floors.

Remember the 6-2-1 Rule

The 6-2-1 Rule is:

  • 6 hours of sleep per night
  • 2 meals per day
  • 1 shower per day

Practice self care while at CONvergence, and try to remind your friends to do the same. Also, remember to wash your hands often to prevent the spread of COVID-19 and con crud!

Connie in a power wheelchairBe aware of Attendees with Disabilities

There are many CONvergence attendees with both visible and invisible disabilities. Here are a few simple things you can do to help make their CONvergence 2024 as awesome as yours!

  • Keep paths clear. Don’t stand in the middle of a hallway or doorway. Always ask yourself, is there room for a wheelchair to get through? If not, make some. If everyone does this, it makes a big difference!
  • Never assume ability. Many, many disabilities are “invisible”. This means that you can’t tell a person has the disability just by looking at them. It’s a good idea to never assume a person you don’t know is able-bodied. Don’t criticize them for their elevator, escalator, or chair use; they know their limitations much better than you do!
  • Bathroom policing is never ok! You cannot determine a person’s disability or gender just by looking at them.
  • Treat mobility aids as extensions of a person’s body. Never touch a person’s wheelchair, scooter, walker, crutches, or cane without their permission.
  • Use a speech-to-text app to help you communicate with Deaf and Hard of Hearing attendees. There is a list of apps earlier in this post!

If you want more information about accessibility at CONvergence, check out the Accessibility & Inclusion page.

Connie as a space marineHave Props? Make sure to have “The Talk”

If you have a prop of any kind—even a fictional weapon—please bring it to The Bridge to be peace bound. An Operations volunteer will have “The Talk” with you, and you’ll walk out with a snazzy badge ribbon! Even if your prop weapon is just plastic and foam, getting it peace bound is a great signal to everyone around you that your weapon is safe. Your prop will not be damaged in the peace binding process!

Check out the CONvergence Props policies by clicking here.

Lost & Found

Did you know CONvergence has an at-con Lost and Found? If you find something or if you lose something during CONvergence 2024, head over to The Bridge!

Have Fun!

CONvergence 2024: Everyone’s Invited promises to be a celebration of fun and fashionable proportions, and it is our hope that we all help one and other stay safe and have fun! CONvergence IS IMMINENT!

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Connie reclining